From the early planning stages through the successful execution of your conference, our dedicated team of conference planning professionals will be with you every step of the way.

Every conference is unique and so are our solutions. We can provide you with one or more of the following meeting planning services:

Conference Planning and Management
We urge you to dream. Our Conference Planners will use their insight and expertise to help take your meeting to the next level. more >>hide <<

No two conferences are the same, and our level of service is customized to your needs. Please take the time to review a selection of our sevices and contact one of our sales associates to further discuss the solutions we can provide you:

• Sponsorship Solicitation and Management
We will work with you to develop sales approaches that will dramatically increase revenue by determining the right sponsorship opportunities and management strategies. Using our experience and industry contacts, we continually exceed our clients' revenue expectations.

A successful experience for sponsors and exhibitors is key. After the program is developed, we will ensure that your partners get the exposure and ROI that will keep them coming back year after year.




• Marketing
Our team will help you develop elegant layouts, professional logos and stylish designs for all of your conference’s web and print pieces. Catch the eye of prospective delegates and sponsors with a stunning and professional look.




• Supplier Selection
Whether they are our valued partners or new suppliers eager to develop a relationship with us, we will help you negotiate and select the best service providers through a rigorous Request for Proposal (RFP) process.




• Registration Services
From our customized online registration system to our seamless onsite registration system, signing up for your conference could not be easier for your delegates. Registration summary reports are available when you need them.




• Conference Program
The basis of any conference is an invigorating program and memorable social events.

Program
We can masterfully handle all aspects of your conference program. From our user-friendly online abstract submission and rating system, to keynote speaker solicitation and management, we will make your program world-class.

Social Events
Our extensive knowledge of worldwide markets will give you access to the most exclusive venues, top-notch suppliers, and quality entertainers for every budget. Our expertise in food & beverage management will leave your delegates satisfied and your bottom line intact.




• Onsite Logistics and Staging
Breathe. Relax. Network. Learn. Be the envy of your colleagues and enjoy the program that you've worked to develop. Our clients never worry about a thing because we look after every last detail.




• Core PCO Services
As a Core Professional Congress Organizer (PCO), we enjoy a proven track record of raising the bar and delivering on budget expectations year after year. Our specialized services enable us to build a team around your events, and our experience at venues across North America will ensure consistent results for your meetings.

Site Selection
• Which Chicago hotel has the best service?
• Which Canadian cities can host conferences for over 1000 delegates?
• What European city has the most social tour options for your delegates and spouses?
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There is more to Site Selection than just finding a hotel with enough guest rooms, good rates and available meeting space.

We book tens of thousands of room nights worldwide every year and recognize the challenges in sourcing the right hotel for your event.

• Evaluate and Locate
Take advantage of our global knowledge and established relationships. Once we determine your requirements, we will get to work and present you with the options that best meet your criteria and needs. Let us do the legwork and save valuable time.




• Negotiate and Contract
Given our broad client base, hotel chains seek to maintain strong partnerships with us and provide our clients with rates otherwise not attainable by individual groups. Years of hotel negotiation experience, our reputation and our influence will earn you the lowest preferred hotel and venue rates, in addition to many other value-adding perks and concessions.




• Recognized Cost Savings
Not only will our solutions save you valuable time, but your organization will take advantage of lower room rates, free upgrades, and complimentary and/or discounted rooms and meeting space.

The best part is that we will not charge you any management fees for Site Selection services. We are compensated directly by the contracted hotels through a small percentage of the collected room revenue.

Housing and Accommodations
Our meticulous room block management and user-friendly online booking system will make your delegates' stay pleasant and trouble-free. more >>hide <<

Our experienced team will make your life easy by performing these vital tasks with competence and professionalism.

• Hotel Contract Negotiations
Our strong working relationships with major hotel chains and experience negotiating contracts will greatly benefit your organization. With our large client base, we have the bargaining power to obtain rates and concessions that individual groups would not normally be able to acquire.




• Reservation Processing
Our online reservation system is customized to the specific parameters of your hotel contract(s), with a front page tailored to match your conference website. Delegates can secure reservations online, or by traditional methods of mail or fax. Our system is backed by friendly and knowledgeable phone support for delegates. Detailed real-time reports are available when you need them.




• Room Block Management
We maintain a solid working relationship with the participating hotels and our flexible management tools provide real-time room inventory control that help maximize room pickup. There is never a mix-up at the front desk, as we continually update hotels with rooming lists that include changes, cancellations and special assignments.